Vendor Resource Portal for Chain Grocers


Scan Back Promotions

We encourage you to strategically offer promotions on your products to help build your customer base and strengthen your relationship with specific stores. LoCo Foods only works with Scan Back Promotions.

A Scan Back Promotion is set up 3 months to a year in advance with the chain stores' corporate office. This promo offers a discount to customers upon purchase as an in-store coupon. The discounts from each store for the duration of the promotion are tallied up and the total is charged back to LoCo Foods, who then deducts that total from the next check sent to the vendor. Please refer to the specific chain's portal page (linked below) for more details on promotions and the submission requirements specific to each chain account.

Once you have worked with the store to establish the details, please let LoCo Foods know when the promotion will begin so that we can prepare our own inventory and remind stores of upcoming promotions.

  • Chain Vendor Demo Calendar

Demo Calendar

Add your scheduled demo events so we can help support your efforts!

This Demo Calendar is a tool that we offer so we may better support your marketing plan. When your demos and promos are listed in this calendar, it will enable our team to remind grocery buyers about upcoming events so they can stock their shelves with your product. If we don’t know about your demo, we can’t remind the buyers and support your sales! Also, despite reminding buyers to be prepared and maintain inventory, we cannot force buyers to complete orders. It is always a good idea to call or stop in before the demo to assess on hand inventory.

The email address we have on file for your company has been added to the Demo Calendar access list so that you can add items to the calendar using the format detailed below. Clicking on the links on this page will ONLY allow you to view the calendar. To add to the calendar you must use the link sent to you by Google Calendars. You should have already received an invitation from Google to access the calendar. If you have not received the invitation from Google calendars, please request another invitation at Info@LoCoFoodDistribution.com.

Adding a DEMO or promo event to the calendar:

  1. Select the date of your demo or promo Double click on the time slot your demo starts
  2. In the pop-up window that opens, please fill in the following elements:
  3. In the top box (often pre-filled with “Untitled Event”): Name of store, Location, Brand/Vendor, demo. For example: Sprouts, Colfax – Bolder Beans demo
  4. Below the Event Title, In the date box – check that the correct date is listed
  5. In the start time – list the time your demo starts
  6. In the 3rd box enter the time your demo ends
  7. In the Calendar box, there will be a drop down menu - make sure to select Vendor Demo Calendar.
  8. In the Description box put the name, email and phone number of the person doing the demo
  9. Select the color tag according to which chain account it is: Sprouts – Orange/Yellow, Whole Foods – Blue, Vitamin Cottage – Green (just get as close as you can)
  10. Click save
  11. Repeat for each demo or promo you have scheduled.

Chain Specific Information

Please select the appropriate link for Chain Specific information, including demos, promotions, and scan sheets.

Sprouts Farmers Market Vendor Page
To view the Sprouts scan sheet, click here.

Natural Grocers by Vitamin Cottage Vendor Page
To view the Natural Grocers scan sheet, click here.

Whole Foods Market Vendor Page
To view the Whole Foods scan sheet, click here.

Safeway/Albertsons Vendor Page
To view the Safeway scan sheet, [click here][8].

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